Thousands of Associations Helped and Counting…
Did you know that a law has been passed that requires condo associations in Florida with 150 or more units to have a website that complies with specific requirements?
The law is clear - maintaining a generic, public website where you upload documents is not sufficient. The law specifically requires that the official records which are being uploaded be accessible through a password protected area of the website.
'The association’s website must be accessible through the Internet and must contain a subpage, web portal, or other protected electronic location that is inaccessible to the general public and accessible only to unit owners and employees of the association.'
How Our Platform Helps Your Association Comply with the Law
You can securely store and share all of your community documents online. Using our simple drag-and-drop system, you can upload and distribute documents such as board minutes, forms, by-laws, floor plans, photos, and videos. Permission-based controls allow you to determine exactly who sees what.
Mirador 1000 is a premier condo located in the heart of Miami Beach. They serve a diverse set of residents including locals and those from all over the world who use it as their vacation home. Their residents range from the young and upwardly mobile to retirement.
When the Florida Condominium Website Law went into effect at the start of 2019, Mirador 1000 had already taken action to ensure compliance with the new rules with the use of Concierge Plus’ platform.
The law required that residents and owners should be able to access financial documents, association records, and rules and regulations, as many residents have experienced unnecessary difficulties when trying to locate or obtain such documents. The law’s objective was
thus to address transparency and communication issues within condo associations.
It required that condo associations had websites that allowed owners to access documents. Some of the documents include:
- Association agreements and contracts
- Annual Budgets
- Financial Reports
- Meeting notices
- Condo bylaws
- Declaration documents
- Articles of incorporation
Many condo associations were scrambling to find and post the necessary information, or create websites if they didn’t already have one, however, the management at Mirador 1000 already had the information they needed at their fingertips. They simply uploaded all the required documents to Concierge Plus’ media library and referred their residents there for any information.
Concierge Plus also helped Mirador 1000 tackle Airbnb and VRBO activity. Short term rentals are illegal in Miami Beach, but the association struggled to curb the problem in the past. With entry instructions through Concierge Plus, management can quickly notice when new people were checking into any one condo too often.
Mirador 1000 now has the technology to match its modern premises, and residents are much happier with both the board and management.
“The onboarding staff took care of everything. They took all the resident data and set up a portal with all the amenities, workflows, and features. We didn’t have to lift a finger.”
Komal Bhojwani - President, Mirador 1000 Condominium Association
If your association has fewer than 150 units, there is no legal requirement for it to have an independent website. However, the rules could change. Amendments have been proposed to the law and include lowering the minimum number of units where a condo association is required to have a website from 150 to 25. Amendments also include requirements for websites to be mobile friendly, and have the required documents also available to mobile users.
Our web-based, modular solution is fully scalable and customized to meet the needs of any size community.
Our application is fully responsive - this means that you can access everything about your community from any mobile phone or tablet with a web browser!
With a website from Concierge Plus, you will increase efficiency, improve resident service, and automate administrative processed so your condo or HOA runs more efficiently.
